A growing number of business owners and entrepreneurs are leveraging their precious time by hiring staff, specifically virtual assistants. Unfortunately, many forget that the full potential of the program can be harnessed after spending a sufficient period handling it and testing out what the VA is capable of. So, your first objective should be to read the NDA carefully and determine whether the virtual assistant fits your requirements.
Start Early, Start Smart
But what happens once you find a virtual assistant that works for you? You need to begin allocating tasks. That is possible only if you’ve documented some common business tasks a few months in advance. Note all that you do in the business and how long you spend doing it. In fact, you can set up a WordPress blog, password protect the whole thing, and use it as a repository for company policies and procedures. Only by planning ahead and physically separating yourself from a task will you allow another person – or virtual assistant – to step into your shoes and handle the job on your behalf. Without documentation, you will be stuck juggling multiple aspects of your business at the same time, and this can lead to tremendous mental strain.
Want to ‘test the water’? Delegate a single task to your new virtual assistant and see how well it goes. If you’re satisfied with the results and feel more confident about the tool and its capabilities, you can add more tasks to your VA’s to-do list, including:
- Calendar management
- Booking client appointments
- Hotel and flight booking
- Email management
- Following up with customers
- File management
- Database building
- Preparing slideshows
- Creating reports
- Blog management
- Social media account management
- Liason between company members
- Answering support tickets
- Blog commenting
Keep in mind that virtual assistants are not equipped to handle the tasks of other virtual staff, including programming and web development, video and audio editing, graphic design, SEO tasks, and content writing.
There are many tasks that business owners hate doing, but MUST do to keep the business flowing. Or, you might be wasting time on activities that you’re not very good at and which take a long time to complete. Assigning these tasks to a virtual assistant saves time and helps you focus on areas that require your attention. And, when you separate yourself from administrative hassles, you are finally free to enjoy the fruits of your labor.
So if you want to take your entrepreneurial journey to the next level without blowing up your cash flow, outsource your workloads to a virtual assistant. Let Qvatic chart out the roadmap for you.